November 20, 2023
Consequently, keeping your IT hardware up to date is crucial for the seamless running of your business. However, the process of upgrading your business PCs or desktop computers for business, and other IT hardware can be overwhelming, especially when considering factors like cost, compatibility, and the most optimal time for replacement.
Why Regular Upgrades are Necessary
According to the UK Office for National Statistics, the Digital Economy Survey 2023 reports that as of 2021, over 90% of businesses reported using some form of digital technology in their daily operations, emphasizing the need for reliable IT infrastructure. (Office for National Statistics. (2021). E-commerce and ICT activity.)
Improved Performance:
Older machines can slow down, affecting employee productivity. A study from TechRadar reported that outdated machines can lead to an average of 42 minutes of lost productivity per employee every week. (TechRadar. (2020). The impact of outdated technology on employee productivity.)
Security:
Newer systems have better security features, making them less susceptible to attacks.
Software Compatibility:
Upgrading ensures compatibility with the latest business software, which often cannot be run on outdated systems.
Reduced Maintenance Cost:
Newer machines are less likely to fail, reducing the costs for repairs and downtime.
Establishing a Replacement Cycle
The first step in any affordable replacement strategy is to establish a replacement cycle. A common practice is the 3-4 year cycle for business PC desktop systems and a 5-7 year cycle for servers and other networking equipment. This cycle can vary depending on the performance needs and the nature of your business.
Budgeting and Financing Options
An essential factor to consider is your budget. Replacement of business desktop computers and IT hardware can be costly, but several options can make the process more affordable:
1. Bulk Purchasing: Buying in bulk often allows for discounts. Coordinate your IT lifecycle to replace multiple units at the same time.
Buying in bulk often allows for discounts. Coordinate your IT lifecycle to replace multiple units at the same time.
2. Leasing Options:
Leasing business computers can alleviate the upfront costs, allowing for easier budget management.
3. Refurbished Equipment:
Consider certified refurbished PCs for business, which can be as reliable as new units but at a significantly lower cost.
Compatibility and Future-proofing
When selecting new desktop computers for business, we need to consider not just the current needs of the business but also its future requirements:
Implementation Strategy
Upgrading your businesses PC's and IT hardware is not just about purchasing new equipment; it's about a smooth transition whilst upgrading your infrastructure. Here is our checklist at Origin that streamlines the process;
1. Pilot Testing:
Roll out a few units first to test for any compatibility issues or operational disruptions.
2. Data Migration:
Ensure data from old systems is migrated securely and efficiently.
3. Staff Training:
Conduct training sessions to help your employees adapt to the new hardware and software.
4. Phase-Out Old Units:
Decommission old units responsibly. Consider donating or recycling them.
5. Post-Implementation Review:
After full implementation, evaluate the upgrade process and any feedback from the staff to make future upgrades smoother.
Maintenance and Support
Post-upgrade, it's essential to maintain your new business computers. Keep all software and operating systems updated for optimal performance and security and have us here at Origin conduct regular check-ups to spot potential issues before they become a problem.
Replacing business PCs and other IT hardware is an essential but often daunting task. However, with a well-planned strategy and assistance from us here at Origin it's possible to make the process smooth and affordable. By establishing a replacement cycle, setting a realistic budget, and focusing on compatibility and future-proofing, businesses can make wise investments in their IT infrastructure. Working with us to develop a well-thought-out implementation strategy and to maintain the new systems can ensure that your business enjoys extended periods of enhanced productivity and reduced downtime. Please Contact Us today to see how we can help you.